Sahab DMS
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SAHAB DMS · DOCUMENT CONTROL

Every document. One governed path.

Standardise how controlled content is created, reviewed, approved, signed, released, revised and retired—without asking users to leave Microsoft 365.

Book a workflow reviewWalk the lifecycle
Sahab DMS document register
CONTROLLED LIFECYCLE

A state model people understand—and governance can trust.

Every stage has a purpose, accountable actors and an enforceable hand-off.

01

Draft

Author

Create, classify and edit in the restricted Controlled library.

02

In review

Reviewer

Complete policy-assigned stages sequentially or in parallel.

03

Approved

Approver

Authorise the exact content and create integrity-bound evidence.

04

Effective

Everyone in scope

Publish a frozen approved copy to the readable Published library.

05

Under revision

Owner / QA Admin

Create a controlled revision without losing the effective record.

06

Obsolete

QA Admin

Retire and retain the superseded document for audit and governance.

POLICY-DRIVEN ROUTING

Review first. Approval second. Always.

Administrators set the route for each document type. Authors submit into policy—they do not shop for convenient approvers.

  • Sequential or parallel reviewers
  • Sequential or parallel approvers
  • Queued actors cannot bypass the gate
  • Segregation of duties is explicit
ReviewersQualitySafetyALL COMPLETE
Approvers1 · QA lead2 · Department headBECOMES EFFECTIVE
RELEASE EVIDENCE

A signature is useful when it is bound to the document.

Record signer identity, intent, timestamp and the exact file hash, then keep the approval evidence beside the controlled item.

Sahab DMS effective document and release evidence
Native e-signatureDraw, type or upload a signature without per-envelope fees.
Signed evidence packDownload the signed copy and approval record from the document itself.
Integrity verificationRe-check the current bytes against recorded SHA-256 evidence.
Sahab DMS periodic review dashboard
PERIODIC REVIEW

Stay current by design.

Keep every Effective document within its review and expiry window. Separate overdue, due-this-month, next-60-day and expiring queues turn governance into daily work.

  • Review posture across Effective documents
  • Due and overdue work queues
  • Expiry visibility and notifications
  • Human-approved extensions and revisions
READY TO REPLACE DOCUMENT CHAOS?

Bring one real workflow. We will show you the governed version.

See Sahab DMS with your users, document types and compliance priorities in mind.

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